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Office Manager

Perspectium is looking for a top-tier administrative professional with excellent judgement and personal integrity. The position includes supporting the executive management team and general office operations. Organization, communication and multi-tasking are essential to be successful in this role.  

Essential Duties and Responsibilities

  • Act as a gatekeeper and communication liaison for the CEO and executives
  • Oversee general office operations, including the following:
  • Ordering office/kitchen supplies
  • Maintaining general appearance of the office
  • Managing company meetings or events, including food orders
  • Coordination of all offsite events (trade shows and company meetings)
  • Posting of job openings and management of human resources database
  • Management of all company benefits enrollment processes
  • Calendar management and fluidity to adapt to changes in scheduling and priority
  • Become the company’s DFI (Director of First Impression) for all phone and visitor experiences
  • Coordinate travel, including booking accommodations and arranging point-to-point transportation
  • Enter and maintain vendor and customer accounting related information in Quickbooks Online
  • Process accounts payable, accounts receivable, and expense reports
  • Process payroll and handle confidential information with sensitivity and discretion

Minimum Qualifications (Education, Experience, Skills)

  • Associates Degree or 4-year degree preferred
  • 5+ years of experience supporting small office and senior executives
  • Quickbooks Experience required (online version a plus)
  • Payroll processing experience required
  • Demonstrate high level of initiative, judgment and pride in their work
  • Be detail oriented and highly organized
  • Poised under pressure and maintain attention to detail
  • Positive attitude and team oriented
  • Advanced proficiency with MS Office Suite
  • A/R and A/P accounting experience a plus

Perspectium offers a competitive base salary and benefits, including medical, dental and vision as well as a generous holiday/vacation schedule.

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